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Why be an Exchange Student

Exchange Programs

The Exchange Programs
Long Term Exchange Program
Short Term Exchange Program

Rotary and ESSEX

What is Rotary and ESSEX

Application Process

Long Term
Essex Scholarship
Short Term
For Students
For Parents
For Host Families
Prospective Rotary Clubs
For the ESSEX Inbound
For the ESSEX Outbound
Host Family Sign up
Volunteer Sign up
YEO Web Portal
Guarantee Form F & Hosting Form

Certification and/or Process

Host Family
US Department of State
Tzell Travel Agency
CISI - BOLDUC Insurance

For members...

Administration Login
Host Family
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Host Family Certification and Process


  1. Identify the Host Family and then conducted an In-Home interview with all members of the Host Family.     *Once the family has completed their application process you can then go into the Host Family records and complete the Interview Box located on the YEO Web Portal.
  2. Host Family must complete the Host Family Application via the ESSEX Host Family Portal
  3. Host Families will be asked to supply 3 references while completing the Host Family Application.    A link to complete the reference will be sent automatically to these people identified in the Host Family Application
  4. Waiver for background check will be sent automatically via email  - complete for each family member over 18.
  5. Host Family Orientation - Each family must attend a Host Family orientation prior to the students placement.     Attendance at a Host Family Orientation must be documented by HF Audit 1Host Family Orientation.    Topics needed to discuss are noted on the Host Family Orientation Form. 

    District Chairs must upload the HF orientation form to the HF Family file in the database by going to the host family record, documents, upload new,  document type, HF Training Evidence and click upload.    



  • Host Families cannot view the students application until they have been vetted and approved. (DOS regulation)?
  • Host Families cannot receive compensation for hosting a student. (DOS regulation)
  • Inbound student cannot live with a relative (DOS regulation)