Student Protection Policy

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ESSEX, in partnership with Rotary International, is committed to creating and maintaining the safest possible environment for all participants in Rotary activities.   It is the duty of all Rotarians and Volunteers to safeguard to the best of their ability the welfare of our exchange students and to prevent any form of abuse. 

In order to maintain membership and participate in ESSEX each District must endorse the ESSEX Student Protection Policy.   

CLICK HERE to view the ESSEX Student Protection Policy (SX713)

CLICK HERE to view the ESSEX Allegations Report Guidelines - Appendex B  (SX714)

CLICK HERE to view the ESSEX Allegations Flow Chart (SX716)

CLICK HERE to view the ESSEX Protection Policy Brochures - (SX715)

CLICK HERE to view the ESSEX Youth Exchange Background Policy - (SX717)

CLICK HERE for Background Check Process

HOST FAMILY

*Note:  all Host Family documents should be kept, in confidence, in the student file

• Click Here for Form #HF317 -Personal Information/References 
• Click Here for Form #YE321 - Student Abuse Waiver- used to secure background checks -all information is confidential
• Click Here for Form #HF209 - Host Family Reference Form - must verity two references per adult, no relatives and only one current or past Rotarian allowed

YEO and Club COUNSELOR (non-host family volunteer)

*  Note:   all YEO and Club Counselor documents should be kept, in confidence, at the District

• Click Here for Form #YE320 - Volunteer Application
• Click Here for Form #YE318 - Volunteer Reference Form - must verity two references per adult, no relatives and only on current or past Rotarian allowed
• Click Here for Form YE321 - Student Abuse Waiver