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Outbound Student
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These forms have been approved for use in the audit of ESSEX students.   These FORMS should be used and maintained in this order for each ESSEX Inbound Student.    Records must be maintained for 3 years.

 

Click the form number to download the form.

 

Audit #

Document

Form

Date

Notes

 

 

 

 

 

 

ESSEX Outbound Student Index

OB599

Jan 2011

 

 

 

 

 

 

 

1

Outbound Student Tracking

OB501

Jan 2012

For District/Club YEO to track student contact

 

2

Insert Outbound Documents

OB505

 

Jan 2011

District - have copies of these documents in student file

 

3

Outbound Rules

OB509

 

Sept 2011

signed copy per student prior to departure

 

4

Independent Travel

YE325

 

Jan 2011

signed copy per student prior to departure

 

5

Outbound Withdrawal/Early Return

OB517

 

Jan 2011

If students terminates or ends exchange prior to June 1st of exchange year

 

6

Student Orientation Record

YE329

 

Jan 2011

Signed copy per student

 

7

 

Student Protection Brochure

 

 

SX715

 

 

 

Jan 2011

For the student information

 

 

 

8

ID Card

 

ID Templete - Publisher doc

developed - Aug 2011

 

ID Templete - Word

developed - June 2012

 

YE333

 

 

 

 

 

 

June 2012

each OB should received 4-5 ID cards (keep copy)

 

 

 

 

9

Training Roster

YE301

 

Jan 2011

for use with any training session, ie YEO, counselors, students, etc

 

10

Outbound Hosting

OB521

 

Jan 2011

form will be returned with Guarantee Form

 

 

11

Host District Verification

OB525

 

Jan 2011

for foreign Club or District YEO to confirm *** country contact will secure this document

 

12

Monthly Report

YE305

 

Aug 2013

student must submit rpt for each month of their exchange

 

13

Post Eval - Parent

OB529

 

Jan 2011

parents must submit at conclusion of exchange

 

14

Post Eval - Student

YE313

 

Jan 2011

student must submit at conclusion of exchange

 

 

15

Incident-Complaint Report

YE309

 

 

Jan 2012

For pertinent incident/complaint that OB students reports during exchange year.   REPORT ONLY TO ROTARY INTERNATIONAL