Outbound Standardized Forms

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These forms have been approved for use in the audit of ESSEX students.   These FORMS should be used and maintained in this order for each ESSEX Inbound Student.    Records must be maintained for 3 years.

Click the form number to download the form.

Audit #	Document	Form	Date	Notes
	ESSEX Outbound Student Index	OB599	Jan 2011
1	Outbound Student Tracking	OB501	Jan 2012	For District/Club YEO to track student contact
2	Insert Outbound Documents	OB505	Jan 2011	District - have copies of these documents in student file
3	Outbound Rules	OB509	Sept 2011	signed copy per student prior to departure
4	Independent Travel	YE325	Jan 2011	signed copy per student prior to departure
5	Outbound Withdrawal/Early Return	OB517	Jan 2011	If students terminates or ends exchange prior to June 1st of exchange year
6	Student Orientation Record	YE329	Jan 2011	Signed copy per student
7	Student Protection Brochure	SX715	Jan 2011	For the student information
8	ID Card   ID Templete - Publisher doc developed - Aug 2011   ID Templete - Word developed - June 2012	YE333	June 2012	each OB should received 4-5 ID cards (keep copy)
9	Training Roster	YE301	Jan 2011	for use with any training session, ie YEO, counselors, students, etc
10	Outbound Hosting	OB521	Jan 2011	form will be returned with Guarantee Form
11	Host District Verification	OB525	Jan 2011	for foreign Club or District YEO to confirm *** country contact will secure this document
12	Monthly Report	YE305	Aug 2012	student must submit rpt for each month of their exchange
13	Post Eval - Parent	OB529	Jan 2011	parents must submit at conclusion of exchange
14	Post Eval - Student	YE313	Jan 2011	student must submit at conclusion of exchange
15	Incident-Complaint Report	YE309	Jan 2012	For pertinent incident/complaint that OB students reports during exchange year.   REPORT ONLY TO ROTARY INTERNATIONAL