Check List for the Club Youth Exchange Officers / Counselors                                                           Form # YE307

For the Inbound Student.....                                                                                    

                                                                                                                                                      Click the form # to download

Form # YE307	Form	Done
Approvals:
Get application from Host Family (one per family)	HF205
Conduct In-home interview with all host family members residing in the home                                                                                                                                     - Ensure host family capable of providing nurturing environment                       - Ensure host family financially secure                                                     - Secure Rotary Host Family Application                         - Confirm not a relative to the IB student	HF213
Obtain Personal Information Form from each adult in home (formerly the called Affadivit)	YE317 (per adult)
Check at least two references on each adult	HF209 (per adult)
Obtain criminal Background check for each family member 18 and over, living in the household. (requires District Waiver Consent Release Form)	YE321 (per adult)
Orientation:
Orientation with all household members residing in the home       Provide Host family with the following:  (Host Family Handbook) - Role of Host Family - Adjusting to a new culture - Role of Host Rotary Club - School requirements - Role of Host Club Counselor - Rules of the Exchange - Role of District Committee Contact - First Night Questions - Student participation in Host Family Activities - Student Protection Policy - Student participation in Rotary Club Activities - Travel Policy - Financial obligations of Host Family,             Rotary Club and Rotary District -  Rotary Health Insurance &    mandatory Liability insurance - What to do when there is a problem - RYE website - Host Family Tracking Form - Inbound Student Tracking Form	HF217
Tracking:
Student Monthly Contact (confirm monthly allowance)	IB1
Host Family Monthly Contact	HF201
Rotary Post-Exchange Evaluation:
Host Family to complete Post-evaluation form	HF225
School Evaluation	IB49